Statutory Compliance

Statutory compliance studies how an organisation demonstrably meets obligations that are not negotiable: inspection duties, permits, safety, environmental and building regulation. It is not about risk trade-off but about obligation management: which requirement applies, when, with what evidence, and who ultimately remains responsible.

FM carries out most statutory building-related inspections and registrations, but the final responsibility — the non-transferable obligation — usually remains with the owner or employer. This discipline marks exactly the difference between executing and being accountable.

• Which obligation is legally non-transferable, regardless of what the supplier contract says?
• Is compliance evidence current, complete and available at the right moment during inspection?
• In which jurisdiction does this requirement apply, and does that differ from where headquarters sits?

• National building, safety and environmental legislation (jurisdiction-dependent); local inspection regimes for lifts, pressure equipment, electrical installations.
• ISO 41001:2018 — requires a process to identify and track legal requirements, without prescribing substantive requirements itself.

• A register of statutory obligations is only usable when maintained per jurisdiction and per building, not as a generic head-office document.
• Outsourcing execution changes nothing about where the statutory obligation rests; that must be explicitly acknowledged in the contract, not assumed.

• Statutory inspections and legally required maintenance
• CAFM & Information Management for compliance records

• Obligation register by jurisdiction
• Inspection scheduling and evidence management

• In-house (retained) delivery organisation

  In-house management keeps sight of the obligation but must itself keep the expertise current.

• Regieorganisatie — managing organisation / intelligent client function

  Oversight shifts execution to suppliers, but not the final responsibility; that difference must remain visible in governance.

• ISO 41001:2018 (a process requirement, not a substantive standard); national legislation per jurisdiction.

The standards section arrives in Part 7.

• An SLA clause 'guaranteeing' compliance without the client verifying that the non-transferable obligation still rests with them.
• One compliance calendar applied to an international portfolio as if legislation were identical everywhere.

Automated regulatory tracking software promises up-to-date obligation registers, but legal interpretation of new regulation remains human work; no tool has taken that over.

• ISO 41001:2018, clause on legal and other requirements.